Billet Host Application FAQ
What steps do I have to take to become a Whitecaps FC billet host?
- Fill out the online Billet Host Application here.
- Once the application is received you will be put on a list for an in-house meeting. Selected applicants will be contacted to schedule an interview.
- After the in-house meeting, you will be required to submit a criminal record check for all residents in the home over the age of 19.
Once all record checks have been received in the Whitecaps FC office you will be placed on our "available" list and will be contacted when there is a suitable player available.
What are the players ages?
The Whitecaps FC Residency Program recruits players between the ages of 14 to 19 years (grade 9 to 1 year post-seconday).
- The Whitecaps FC Residency Program recruits players between the ages of 14 to 19 years (grade 9 to 1 year post-seconday).
What are the Whitecaps looking for in a billet house?
- Provide snacks and 3 meals per day following the “How to Feed a Hungry Athlete” guidelines (provided in the Billet Handbook which is given to selected Host families)
- Provide accommodations for two players (preferable). Each player must have their own room with a bed (double or bigger), desk, dresser/closet and internet access.
- Provide access to laundry (as determined between host and player), wireless internet and television use.
- Provide a safe comfortable family environment
- Treat the player as one of the family
- Include the player in family activities if it is something they wish to do.
Provide each player a key to the home (and alarm codes if present)
Criminal Record Check
Who needs to initiate a record check?
All new and current billet families are required to initiate criminal checks for Canadian citizens who are 19 years of age and who are residing in their home.
- All new and current billet families are required to initiate criminal checks for Canadian citizens who are 19 years of age and who are residing in their home.
How much do the record checks cost?
The cost of this service is approximately $50 per person. All costs associated with the check are the responsibility of the applicant.
- The cost of this service is approximately $50 per person. All costs associated with the check are the responsibility of the applicant.
How do I initiate a record check?
To initiate a criminal check simply review and follow the procedures outlined below. If you have any questions, please consult the Whitecaps FC Billet Coordinator, 604.669.9283 ext 2250 or email@example.com.
- To initiate a criminal check simply review and follow the procedures outlined below. If you have any questions, please consult the Whitecaps FC Billet Coordinator, 604.669.9283 ext 2250 or firstname.lastname@example.org.
Do I have to redo my Criminal Record check every year or if I already have one?
- Criminal record checks must be updated every two years. An updated copy must be provided to the Vancouver Whitecaps Billet Coordinator.
If you already have a criminal record check completed, and it was done withing the last two years, you do not need to redo your criminal record check. You will need to submit a copy to the Billet Coordinator.
The RCMP is asking for a letter from the Vancouver Whitecaps to complete the Criminal Record check.
- Some detachments will ask for the applicant to supply a letter from the organization requesting the check. Please click here to print and fill in your information.
Procedures to initiate a criminal record check:
Criminal record checks for residents near UBC can be done at the RCMP office or the Vancouver Police Department:
RCMP - UBC Detachment
2990 Wesbrook Mall,
Vancouver, BC, V6T 2B7
Vancouver Police Department
2120 Cambie Street,
Vancouver, BC, V5Y 3Z3
Only the person whose criminal record is being checked can ask to have this done. Each individual must go down in person with two pieces of Canadian Government issued identification. One piece must have your photo and one piece must have your address. ID can be the following: Canadian passport, BC Driver's License, BC Care Card, BC Identification, Birth Certificate, Canadian Citizenship Card, or Permanent Resident Card.
Once you receive your criminal record check back from the RCMP, you must mail the original into the Whitecaps FC Office attention Billet Coordinator, 550-375 Water St. Vancouver, BC V6B 5C6
If you have a criminal record, this does not automatically prevent you from becoming a billet host. Depending upon the nature of the offence, you may or may not be permitted into the program. Criminal Record Checks now include searches through the following systems:
- Legacy RMS records before 2001
- Versadex records after 2001
- LEIP Outside agency’s local records who are on the Versadex system
- JUSTIN Provincial Court Records
- CPIC National Police Records, including Criminal Convictions, Warrants, Stay of Proceedings, Acquittals, Dismissed cases, Conditional Discharges, and Sexual Offences that have been pardoned.
- PIRS local RCMP records
Checks may include some traffic violations, if your checks come back positive because of traffic violations or another charge that you feel is irrelevant to your position as a billet host, it is your responsibility to get the information in writing from the RCMP detailing the results.